Compliance Easy™ Transport Compliance Management System
Compliance Easy™ is a purpose-built transport compliance management system for Australian transport operators of all sizes—from owner drivers to large, multi-site fleets. It combines a driver-friendly mobile app with a secure web-based portal, giving your operations team real-time visibility and stronger control over day-to-day HVNL and Chain of Responsibility (CoR) compliance activities.
Built to support due diligence, Compliance Easy™ helps you manage and evidence compliance across fatigue management, vehicle maintenance, mass management and speed management. Streamlined reporting, document control and configurable workflows reduce admin time and improve consistency across the business. You can also manage subcontractor compliance in the same platform—supporting supply chain assurance and helping you maintain oversight across contractors and off-road parties.
Compliance Easy™ has the following options available:
- Fatigue management (HVNL compliance) – Manage fatigue compliance processes with digital records and driver declarations, helping demonstrate due diligence for Heavy Vehicle National Law (HVNL) and Chain of Responsibility (CoR) obligations.
- Vehicle maintenance management (roadworthiness compliance) – Schedule and track maintenance, store service evidence and inspection documents, and maintain a complete maintenance history to support roadworthiness and audit readiness.
- Subcontractor compliance management (supply chain assurance) – Manage subcontractor onboarding, verify required compliance documents, and retain evidence to support CoR supply chain compliance and contractor oversight.
- Vehicle fault reporting and defect management – Enable drivers to report defects in real time, assign actions, track close-out, and keep a defect history that supports maintenance compliance and safety management.
- Driver licence and compliance document management – Centralise driver licences and key compliance documents, helping ensure records are current, accessible, and ready for audits or regulatory requests.
- Vehicle registration and fleet document control – Store registration details and fleet compliance documents in one portal to support consistent document control and faster evidence retrieval.
- Speed management and speed breach management – Monitor speed events, support investigation and corrective action workflows, and retain records to demonstrate active speed compliance management under HVNL/CoR expectations.
- Mass management and load compliance – Maintain mass compliance processes and supporting records to help manage load-related risk and demonstrate due diligence across dispatch and operations.
- Driver-to-office messaging (recordable communication) – Improve operational control with direct messaging between drivers and the office, supporting clear instructions and consistent communication during compliance events.
- GPS tracking and trip visibility – Access GPS tracking for operational oversight, route verification, and incident investigation support, with location history available when you need it.
- Fuel register and operational reporting – Keep fuel records in one place to support internal reporting and operational review.
- Pre-start and post-trip vehicle inspections (digital checklists) – Complete pre-start checks and post-trip checks in the driver app using digital inspection checklists. Use a standard checklist across the fleet or customise checklists for specific vehicles to match your equipment, operating conditions and compliance requirements. Inspection records are stored for audit evidence and maintenance follow-up.
- Fitness for duty declarations – Capture fitness for duty declarations to support a consistent “fit for work” process and retain due diligence evidence.
- Custom compliance reporting and KPI reporting – Generate customised reports for management review, including compliance activity, exceptions, trends, and KPI reporting to support continuous improvement.
- Custom forms and workflows – Build customised forms that match your transport compliance processes, customer requirements, and site-specific operational controls.
- Incident reporting and investigation support – Record incidents with supporting details and attachments, improving consistency and enabling structured follow-up, investigation and reporting.
- Hazard reporting (risk identification) – Make hazard reporting simple for drivers and staff, improving risk visibility and supporting proactive safety management.
- Non-conformance, corrective action and close-out (NCR/CAR) – Document non-conformances, assign corrective actions, track close-out, and retain evidence for audits, CoR compliance and continuous improvement.
- Job allocation with POD upload – Allocate jobs and upload proof of delivery (POD) documents to keep job records complete, searchable, and accessible.
- Preferred suppliers and approved provider register – Maintain an approved supplier list to support procurement controls and consistent standards across your operation.
- Certificates and permits register (NHVR-ready records) – Store permits and certificates in a central register to support compliance checks and faster access to evidence when required.
- Policies and procedures register (document control) – Centralise policies and procedures with clear document control so staff can access current versions and you can demonstrate governance.