SAFETY MANAGEMENT SYSTEM (SMS) — MADE PRACTICAL
The NHVR is transitioning from NHVAS to the Heavy Vehicle Accreditation (HVA) Scheme, with a stronger focus on a working Safety Management System (SMS).
Compliance Easy is a complete SMS platform built for the road transport industry. We help you implement day-to-day safety controls, capture evidence, and produce assurance reporting that demonstrates your SMS is operating in practice — not just documented.
Proven, tried and tested
Safety Management Systems are not new to ATCC or our long-term clients. We began transitioning clients to an SMS structure more than five years ago because it is one of the most practical ways to operationalise HVNL, CoR and WHS obligations and improve safety outcomes.
Our systems have been used repeatedly to support businesses to demonstrate due diligence through practical controls, evidence capture and assurance reporting.
Built to evidence due diligence (HVNL, CoR and WHS) — and support the HVA Scheme SMS approach
A Safety Management System (SMS) exists to demonstrate due diligence — that a business has identified its transport safety risks, implemented effective controls, is monitoring performance, and is taking action when issues arise.
Compliance Easy helps road transport businesses evidence due diligence under the Heavy Vehicle National Law (HVNL), Chain of Responsibility (CoR) and Work Health and Safety (WHS) obligations. By operationalising these requirements through day-to-day controls, evidence capture and assurance reporting, the same system also supports the Heavy Vehicle Accreditation (HVA) Scheme Safety Management System (SMS) approach.
- Risks are identified and controlled (not just documented)
- Controls are implemented consistently across the operation
- Performance is monitored and reviewed
- Corrective actions are closed out and verified
- Training and competency are maintained
- Supply chain parties (including subcontractors) are managed and verified
What you get: controls, evidence, and assurance — in one system
1) Operational safety controls
- Fatigue management controls
- Maintenance and roadworthiness controls
- Speed risk controls and breach response
- Mass and load-related controls
- Pre-start checks and defect/fault reporting
- Fitness for duty and operational readiness controls
2) Evidence capture (audit-ready by design)
Stop chasing paper trails and spreadsheet registers. Compliance Easy helps you retain the evidence that matters.
- Records of checks completed and exceptions raised
- Breach and event logs (with follow-up actions)
- Service and inspection records (including uploaded supporting documents)
- Training completion evidence and certificates
- Subcontractor verification records
- Internal review and audit evidence packs
3) Assurance reporting and continuous improvement
- SMS Performance Reports (KPIs and trend visibility)
- Internal reviews and verification activities
- Corrective action tracking and close-out evidence
- Management review inputs (what changed, what’s trending, what needs action)
SMS requirements mapped to Compliance Easy
Below is a practical mapping of common SMS elements to how they are operationalised in Compliance Easy.
| SMS element (HVA Scheme / HVNL-aligned) | How Compliance Easy supports it | Typical evidence produced |
|---|---|---|
| Leadership, roles and accountability | Role-based access, responsibilities supported through structured workflows and reporting | Role allocation records, activity logs, reporting outputs |
| Risk and hazard management | Hazard reporting, incident capture, investigation and follow-up | Hazard/event registers, investigation notes, corrective actions |
| Operational controls | Fatigue, maintenance, speed, mass, pre-start and defect controls | Breach logs, pre-start records, service records, defect reports |
| Training and competency | Edify Easy role-based training assignment and tracking | Completion reports, certificates, training history |
| Supply chain controls (CoR) | Subcontractor management, pre-qualification and verification auditing | Verification outcomes, subcontractor records, audit trails |
| Performance monitoring | KPI reporting and trend visibility | SMS Performance Reports, dashboards |
| Assurance and verification | Internal reviews, audit management and CAR close-out | Review records, audit evidence packs, action registers |
| Continuous improvement | Corrective actions, follow-up and verification of effectiveness | Action closure rates, repeat issue tracking, review outcomes |
Software + ongoing support (so your SMS stays alive)
A system only works if it is implemented properly and maintained. With Compliance Easy you get:
- Structured onboarding to establish your controls and evidence pathways
- Practical guidance to align your operation to the HVA Scheme SMS approach
- Ongoing support to keep your SMS current as your fleet, routes, people and risks change
- Help preparing evidence for audits, customer assurance requests, and internal reviews
Who this is for
- Heavy vehicle operators (small fleets through to enterprise)
- Businesses managing subcontractors and supply chain transport risk
- Operations needing a practical SMS that can be demonstrated to customers and regulators
- Teams wanting to reduce admin time while improving control and assurance
Common outcomes
- Reduce repeat breaches by improving visibility and follow-up
- Improve consistency of checks, reporting and corrective action close-out
- Demonstrate subcontractor controls and verification
- Produce audit-ready evidence faster (without last-minute document scrambles)
- Maintain training compliance with clear role-based competency records
Book a free demo
If you’re moving toward the Heavy Vehicle Accreditation (HVA) Scheme or strengthening your Safety Management System (SMS), we can show you how Compliance Easy operationalises your SMS across the business.
In a free demo, we’ll walk you through:
- How controls are set up and managed day-to-day
- What evidence is captured automatically
- How to produce assurance reporting and audit-ready evidence packs
- How onboarding and ongoing support works
Call: 02 4392 2000
Email: admin@atcc.com.au